Privacy Policy

Depending on how you use the website, the following categories of personal data may be processed:

• • Browsing and technical data: IP address, date and time of the request, requested URL, browser and device information, referrer URL, and similar technical metadata generated when pages are loaded.
• • Contact data you provide voluntarily: your name, email address, message content, attachments, and any other information you include when you contact the organizers by email.
• • Travel grant application data: contact details, institution, country or region, career stage, expected travel location, and any additional information voluntarily entered in the application form.
• • Student Volunteer application data: name, email address and Google account details associated with the submission; university or institution, country and level of study; a CV, proof of student status and motivation statement; conference-day availability, languages and previous volunteering experience; optional availability notes and self-identified gender, if provided.
• • External platform data: if you follow links to third-party services such as Microsoft CMT, Google Forms, or LinkedIn, those services may collect and process personal data under their own privacy notices.

The website’s fonts, Tailwind CSS, Heroicons, and image assets are served locally and do not require a connection to a third-party CDN. A connection to another provider occurs only when a visitor chooses to follow an external link.

• • Consulta Umbria when users open the external conference registration platform. Registration and payment information is submitted on that platform, under its privacy information.
• • Microsoft CMT when users follow submission or proposal links published on the site.
• • Google Forms when users open the ICAIF 2026 Travel Grant Application or Student Volunteer Application. These forms were created within the University of Milano-Bicocca’s Google environment.

These third-party providers act under their own privacy notices and terms. The ICAIF '26 website does not control the privacy practices of external sites and services reached via outbound links.

Personal data may be made available, where necessary, to hosting and infrastructure providers, website maintenance providers, and third-party technical services involved in delivering the website. Data may also be disclosed where required by law or to protect legal rights.

Because this website uses third-party resources and external services that may operate globally, some technical data may be processed outside the European Economic Area. Where this occurs, the processing is governed by the privacy notice and transfer mechanisms adopted by the relevant provider.

Technical logs and browsing data are retained only for the period strictly necessary to ensure website operation, security, troubleshooting, and abuse prevention, unless a longer retention period is required by law or imposed by the relevant service provider.

Email correspondence is retained for the time necessary to handle the request, manage any follow-up, and meet organizational, legal, or defensive retention needs.

Travel grant and Student Volunteer application data should be retained only for selection, award administration or volunteer coordination, and any applicable legal or accounting period. For information about the retention period applicable to your submission or to request erasure, contact andrea.maurino@unimib.it.

Under the GDPR, you may have the right to request access to your personal data, rectification, erasure, restriction of processing, objection to processing, and, where applicable, data portability.

To exercise these rights, please contact the organizers at andrea.maurino@unimib.it. You may also lodge a complaint with the Italian supervisory authority, the Garante per la protezione dei dati personali, if you believe that your data has been processed unlawfully.